Business Administration Assistant

Terms of Reference - Closing Date: August 13th, 2017

RoleBusiness Administration Assistant
LocationPreferably based in East Africa or Asia. Home-based consultancy with possible national and international travel.
Period of associationSeptember 1, 2017 – December 1, 2017
(Initial 3-month trial period in effect, possibility of extension)
Time commitment40 hours per week, according to an agreed-upon work plan.
Reports toBusiness Manager
Others reporting to this consultantNone at this time.
Equipment and desk expensesAll Value for Women associates and consultants are expected to provide, and are responsible for their own laptops and cell phone equipment; as well as regular expenses required to do their work from home.


Who we are

Value for Women (VFW) is a UK-based, global social enterprise that brings together a multi-disciplinary team of researchers, business experts and gender specialists to provide research and capacity-building that supports gender equity, women’s empowerment and entrepreneurship in the SME/SGB sector, in business models, value chains and business operations.

Value for Women creates research, tools and training so that more women can participate in equal conditions in enterprises and value chains. We believe women are key drivers of economic and social growth. We identify and test new solutions for women’s empowerment and gender and social inclusion within income generating activities.

Value for Women has worked in over 25 countries in Africa, the Middle East, Asia and Latin America. Our partners include development finance institutions, foundations, commercial banks, impact investors and INGOs. Our team operates out of London, Canada, United States, Mexico, Nicaragua, Kenya, Argentina and India. Check out v4w.org, or follow us on Twitter @valueforwomen.


Business Administration Assistant Roles and Responsibilities

Key responsibilities include:

  1. Assist with accounting and financial management
    • Prepare invoices and financial statements
    • Code and file financial material according to established file management procedures
    • Prepare accurate bank reconciliations and deposits
    • Assist with financial reports as required (Value for Women internal, and for projects)
  2. Support to project teams on budget management
    • Maintain updated project budgets and share with project leads and management regularly
    • Adjust coding and reporting as per each project guideline, as needed
  3. Provide administrative support, including:
    • Make travel, meeting and other arrangements for staff
    • Lead on company documentation management (filing, coding, making accessible to team on various topics related to the content of our work), according to established procedures
    • Update and manage organization's databases
    • Design and manage organizational CRM platform
    • Lead on project management systems maintenance and support (Zoho)
    • Draft minutes of meetings where needed
    • Coordination of volunteers
  4. Active participation in internal organizational meetings, activities and processes (ongoing).  This will include efficient planning and delivery on agreed upon monthly work plans each week, as well as weekly and monthly regular calls with entire global team
  5. Evaluation, learning and communications
    • Support organisational monitoring, learning and evaluation efforts (internal and on projects for partner organizations)
    • Social media and other VFW brand visibility and dissemination of research products, as well as engagement with Value for Women partners
    • Organizational learning
  6. Further support to project implementation can be included, as per interest in professional development and mutual goals.  This can include, but is not limited to:
    • Research support on gender and social inclusion projects
    • Writing, editing, reviewing documents and providing feedback
    • Possible field work to gather data and co-facilitation of trainings

Qualifications and competencies:

Ideal candidates will have a combination of the following experience and qualifications:

  • University education in administration, finance, economics or social sciences
  • Knowledge of office management systems and procedures
  • Awareness of gender and social inclusion, Knowledge and practical experience in gender and economic development
  • Excellent communication skills, written and spoken, in English (other languages an asset)

Ideal candidates will have the following competencies:

  • Ability to stay organized and motivated working as part of a remote international team
  • Attention to detail and a team player
  • Excellent time management skills and ability to prioritize work
  • Use of project management tools
  • Uphold the principles of trust, equality of opportunities, transparency and collaboration
  • Engage with and grow existing and potential partner relations, and participate in capacity development and leadership building activities
  • Positive attitude and optimism about the role of small and growing businesses in generating positive social impact

A work plan will be developed within the first 3 days of every month, and agreed with Manager, and will focus on key deliverables. The associate will use project management systems (i.e., Zoho or other) to track progress each month on work plans and to report monthly progress.

The consultant will cover all costs incurred related to this role, such as computer, tablet, telephone and other regular office expenses. Previously agreed travel to carry out assignments, as well as any additional expenses agreed upon will be covered by Value for Women. The consultant is expected to contribute to any relevant taxes as per national law in their country of residence.

If you are interested in applying, please send your CV to This email address is being protected from spambots. You need JavaScript enabled to view it.

In addition to your CV, please send a cover letter outlining the following:

  1. Why you are interested in working with Value for Women.
  2. What motivates you to work with an organisation focusing on gender and business.
  3. Which skills and expertise you bring to this role.
  4. What you would like to learn in this role, and how you imagine your professional growth occurring within Value for Women.
  5. Your gross monthly rate expectation for remuneration.


Fiscal Address: Riverside House, River Lawn Road, Tonbridge, Kent TN9 1EP, United Kingdom
VAT Registration No.: 08239074
valueforwomen@v4w.org
© 2017 Value For Women Limited. All Rights Reserved.